This is the single most effective thing you can do to protect your deposit. Do it the moment you get keys, before you move anything in.
Photograph and video every room, including close-ups of existing wear, scuffs, or damage, dated and timestamped
Test every appliance that comes with the unit (water heater, stove, any included white goods) in front of the landlord or agent
Record all utility meter readings (electric, water, gas) on handover day
Confirm which keys you're receiving (building entrance, mailbox, apartment, any storage) and get a written list
Note the inventory of any furnished items if the unit is furnished, with condition
Get all of the above acknowledged in writing — a simple signed handover note from the landlord is enough
Want someone there with you for this?
The Full Move File includes bilingual local specialist accompaniment for moments exactly like this.
See the Full Move File